Board of Directors Meeting

Agenda

 

July 1, 2014

6:00 PM

 

To set the agenda for the July 1, 2014, Board of Directors Meeting

6:00 PM

 

 

 

 

 

 

 

ROLL CALL

 

INVOCATION:                      Director Dean Kumpuris

 

PLEDGE OF ALLEGIANCE

 

 

 

 

PRESENTATIONS

 

2014 Summer Cereal Drive

2013 Audit Presentation

 

 

 

     

CONSENT AGENDA (Items 1 - 15)

1.   MOTION

To accept the 2013 Audit.

 

 

2.   RESOLUTION

 

G-23-447:  To set July 15, 2014, as the date of hearing on the request to abandon an alley and easements located adjacent to Lots 4 – 6 and 7 – 9 in Block 169 of the John Barrow Addition in the City of Little Rock, Arkansas; and for other purposes. 

 

 

 

 

3.   RESOLUTION

Board Communication

To authorize the Mayor of the City of Little Rock, Arkansas,  to accept for municipal purposes, permanent construction easements and the City Manager to acquire temporary construction easements as needed to complete the construction of the 2013 through 2015 Street and Drainage Capital Improvement Programs as authorized by Resolution No. 13,669 (May 21, 2013); and for other purposes.  (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax Funding)  Staff recommends approval. 

 

Synopsis:  Authorizes the Mayor to accept for municipal purposes, permanent construction easements and right-of-way dedications and the City Manager to acquire temporary construction easements as needed to complete for the 2013 through 2015 Street and Drainage Improvement Program.

 

 

 

 

4.   RESOLUTION

Board Communication

To award a contract to JCI Construction, Inc., in the amount of $117,561.30, for the South Meadowcliff Sidewalk Project (South Meadowcliff and Sheraton Drives); and for other purposes.  (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax Funding)  Staff recommends approval. 

 

Synopsis:  Authorizes the Mayor to accept for municipal purposes, permanent construction easements and right-of-way dedications and the City Manager to acquire temporary construction easements as needed to complete for the 2013 through 2015 Street and Drainage Improvement Program.

 

 

 

 

5.   RESOLUTION

Board Communication

To authorize the City Manager to enter into a contract with Redstone Construction Group in the amount of $118,587.25, to pave the Fleet Services facility parking area; and for other purposes.  Staff recommends approval. 

 

Synopsis:  Approval of a resolution authorizing the City Manager to enter into a contract with Redstone Construction Group in the total amount of $118,587.25 to pave the surrounding drive-through area and parking lot at the Fleet Services facility.

 

 

 

 

6.   RESOLUTION

Board Communication

To authorize the City Manager to enter into a contract with Gold Medal Flooring for the City’s Communication’s Center, in the amount of $56,629.73; and for other purposes.  Staff recommends approval. 

 

Synopsis:  The Little Rock Police Department is requesting approval to purchase flooring for the City’s Communication Center from Gold Metal Flooring, the only vendor to submit a bid for the work required.

 

 

 

 

7.   RESOLUTION

Board Communication

To authorize the City Manager to enter into a contract with Royal Overhead Door, Inc., to provide overhead door repairs on an as-needed basis; and for other purposes.  Staff recommends approval. 

 

Synopsis:  Authorizes the City Manager to execute an agreement with Royal Overhead Door, Inc., to provide Overhead Door repairs on an as-needed hourly basis, Bid No. C14007.

 

 

 

 

8.   RESOLUTION

Board Communication

To authorize the City Manager to enter into a contract with Arkansas Elevator, LLC, to provide elevator repairs on an as-needed basis; and for other purposes.  Staff recommends approval. 

 

Synopsis:  Authorizes the City Manager to execute an agreement with Arkansas Elevator, LLC, to provide elevator repairs on an as-needed hourly basis, Bid No. C14008.

 

 

 

 

9.   RESOLUTION

Board Communication

To authorize the City Manager to enter into a contract with Pierce Construction, Inc., to provide HVAC repairs on an as-needed basis; and for other purposes.  Staff recommends approval. 

 

Synopsis:  Authorizes the City Manager to execute an agreement with Pierce Construction, Inc., to provide HVAC repairs on an as-needed hourly basis, Bid No. C14005.

 

 

 

 

10.   RESOLUTION

Board Communication

To authorize the City Manager to enter into a contract with B.R. McGinty Mechanical to provide plumbing repairs on an as-needed basis; and for other purposes.  Staff recommends approval. 

 

Synopsis:  Authorizes the City Manager to execute an agreement with B. R. McGinty Mechanical to provide Plumbing repairs on an as-needed hourly basis, Bid No. C14006.

 

 

 

 

11.   RESOLUTION

Board Communication

To authorize the City Manager to enter into a contract for a twelve (12)-month extension of the current policy for Workers  Compensation Stop-Loss Coverage with Safety National effective July 1, 2014; and for other purposes.  Staff recommends approval. 

 

Synopsis:  The incumbent provider of Workers’ Compensation Stop-Loss Coverage (Safety Nations) has offered a renewal effective May 1, 2014.  With a 12% change in premium rate. Options to reduce the rate result in substantially greater risk to the Self-Funded Plan. This renewal represents the second year of a maximum sever (7)-year policy period noted in the most recent RFP.

 

 

 

 

12.   RESOLUTION

Board Communication

To award a contract to Sydney Flooring Solutions, LLC, for the installation of seamless rubberized flooring in the Asian Elephant stalls at the Little Rock Zoo; to authorize the City Manager to enter into a contract with Sydney Flooring Solutions, LLC, for such services; and for other purposes.  Staff recommends approval. 

 

Synopsis:  The resolution authorizes the City Manager to execute a contract in the amount of $57,500.00, plus 10% authorized for possible change orders, with Sydney Flooring Solutions, LLC, for installation of a seamless rubberized flooring system for Asian elephant stalls at the Little Rock Zoo.

 

 

 

 

13.   RESOLUTION

Board Communication

To authorize the City Manager to enter into a contract with Summit Truck Group for the purchase of two (2), twelve (12) Cubic-Yard Dump Trucks with snow removal attachments, at a price of $136,694.60 each, for a total of $273,389.20, for the Public Works Department; and for other purposes.  Staff recommends approval. 

 

Synopsis:  Approval of a resolution authorizing the City Manager to enter into a contract with Summit Truck Group to purchase two (2), twelve (12) Cubic-Yard Dump Trucks with snow removal attachments, at a price of $136,694.60 each, for a total of $273,389.20, for the Public Works Department.

 

 

 

 

14.   RESOLUTION

Board Communication

To authorize the City Manager to enter into a contract with Sunbelt Fire, for the purchase of four (4) E-One Custom Pumper Trucks and one (1) E-One HP 100 Platform Truck in the total amount of $2,922,000.00, for use by the Little Rock Fire Department, utilizing the Houston-Galveston Area Council Cooperative Purchasing Agreement; and for other purposes.  Staff recommends approval. 

 

Synopsis:  Approval of a resolution authorizing the City Manager to enter into a contract with Sunbelt Fire in the amount of $2,922,000.00 to purchase four (4) E-One Custom Pumper Trucks and one (1) E-One HP 100 Platform Truck that will replace front-line units.

 

 

 

 

15.   RESOLUTION

Board Communication

To authorize the City Manager to enter into a contract with Bale Chevrolet for the purchase of one (1) Chevrolet Tahoe, in the amount of $36,980.00, for the Little Rock Police Department; and for other purposes.  (Funding from the 2012 5/8-Cent Operational Improvements Sales Tax Funding)  Staff recommends approval. 

 

Synopsis:  Approval of a resolution authorizing the City Manager to enter into a contract with Bale Chevrolet in the amount of $36,980.00 to purchase one (1) Chevrolet Tahoe for the Little Rock Police Department. 

 

 

 

 

 

 

CITIZEN’S COMMUNICATION

 

Three (3) minutes are allowed to present a specific item which has not previously been brought to the attention of the Board by the speaker and is not already on the Agenda.  This time is allotted for any person to express a written or oral viewpoint, grievance, or other message to the Board of Directors.  A maximum of thirty (30) minutes is allotted for citizen communications each meeting.  No advance permission is required, but persons wishing to address the City Board are required to fill out a yellow card listing the specific subject to be addressed and hand it to the City Clerk upon arrival.  Citizen Communication will be held following the Consent Agenda items on the first Tuesday and at the end of the printed Agenda on the third Tuesday.

 

 

 

 

 

SEPARATE ITEMS (Items 16 - 22)

16.   ORDINANCE

Board Communication

 

 

To amend Chapter 36, Section 36-203 (g) of the Code of Ordinances of the City of Little Rock, Arkansas, to extend the Sunset Provision and additional five (5) years to July 19, 2019. For portable classroom buildings used by the Little Rock School District; and for other purposes. Staff recommends approval. 

 

Synopsis:  The Little Rock School District is requesting approval of an amendment to the Zoning Ordinance that will extend the Sunset Provision for portable classroom buildings an additional five (5) years, through July 19, 2019.

 

 

 

 

17.   ORDINANCE

Board Communication

Write-Up

Zoning Map

Land Use Plan

Sketch

 

 

Z-3922-A:  To approve a Planned Zoning Development and establish a Planned Commercial District titled Mapco Express Short-Form PD-C, located on the northwest corner of 3rd and Broadway Streets, Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes.  Planning Commission:  7 ayes; 2 nays; and 2 absent.  Staff recommends denial.  (Deferred from June 17, 2014)

 

Synopsis:  The request is a rezoning from UU, Urban Use District, to PD-C, Planned Development – Commercial, to allow for the construction of a convenience store with gas pumps.

 

 

 

 

18.   ORDINANCE

Board Communication

Write-Up

Zoning Map

Land Use Plan

Sketch

 

 

Z-5503-D:  To approve a Planned Zoning Development and establish a Planned Residential District titled Panther Branch Addition Lot 2 Long-Form PD-R, located at the southwest corner of Kirby and Kanis Roads, Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes.  Planning Commission:  9 ayes; 0 nays; and 2 absent.  Staff recommends approval.

 

Synopsis:  The request is a rezoning from C-1, Neighborhood Commercial, and MF-6, Multi-Family District, to PD-R, Planned Development – Residential, to allow for the development of the site with 168 units of multi-family housing.

 

 

 

 

19.   ORDINANCE

Board Communication

Write-Up

Zoning Map

Land Use Plan

Sketch

 

 

Z-8835-B:  To approve a Planned Zoning Development and establish a Planned Commercial District titled Magnolia Hill Revised Long-Form PD-C, located at 5110 Stagecoach Road, Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes.  Planning Commission:  9 ayes; 0 nays; and 2 absent.  Staff recommends approval.

 

Synopsis:  The applicant is requesting to amend the previously-approved PD-C, Planned Development – Commercial, to add for the allowance of fireworks to the existing approval.

 

 

 

 

 

 

20.   ORDINANCE

Board Communication

To dispense with the requirement of competitive bidding and to authorize the City Manager to enter into a contract in the amount of $67,605.00, with Watch Guard Video Company, as the sole-source provider for the purchase of in-car camera systems for fifteen (15) Police units for the Little Rock Police Department; and for other purposes.    (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax Funding)  Staff recommends approval.

 

Synopsis:  Approval of an ordinance authorizing the City Manager to enter into a contract with Watch Guard Video Company to purchase in-car camera systems for fifteen (15) new Police patrol units, for a total amount of $67,605.00.

 

 

 

21.   ORDINANCE

Board Communication

To condemn certain structures in the City of Little Rock, Arkansas, as structural, fire and health hazards; to provide for summary abatement procedures; to direct City Staff to take such action as is necessary to raze and remove said structures; to declare an emergency; and for other purposes.  Staff recommends approval.

 

Synopsis:  Six (6) residential structures in a severely dilapidated, deteriorated and/or burned condition causing a negative environmental impact on the residential neighborhoods in which it is located.  All Notices have been mailed in accordance with Arkansas State Law. 

 

 

 

22.   ORDINANCE

To amend Little Rock, Ark., Rev. Code § 2-242(a) (1988); to clarify that the Board of Directors shall take all formal action to approve all contracts in excess of $50,000.00; to declare an emergency; and for other purposes.  Staff recommends approval.